5. Recitals

You must enroll in the recital course corresponding to your applied music course during the semester in which you present your recital, including degree and non-degree (special) recitals. A recital date will be released if you are not enrolled in the correct course.

Recitals must be presented on or before the last day of classes in a semester. Recitals may not be scheduled on university-recognized holidays, Dead Days, or during Final Exam Periods.

Students must discuss appropriate scheduling times with their applied instructor, as each division may have additional recital scheduling guidelines. Be aware of your own commitments and of other commitments within the School of Music, including chamber concerts, studio performances and competitions, and large ensembles.

Scheduling against School of Music Signature Events — for example, A Baylor Christmas, or other events designated as such by the Dean — is not permitted. Scheduling against a major ensemble concert is discouraged.

Students are limited to the venues of the School of Music: Roxy Grove Hall, Recital Hall II, Meadows Recital Hall, and Jones Concert Hall (organ and percussion only; other instruments require written approval by the Scheduling Manager).

Before submitting a recital date request, you must discuss your preferred dates with your applied instructor and have an assigned collaborative pianist or a documented exemption. A date request will not be reviewed or approved until your applied instructor has completed the faculty approval section of the Recital Scheduling Form.

All recital reservations are made by completing and submitting the following online form:

Recital Scheduling Form

Students may begin submitting recital forms for both fall and spring semesters after 7:00 a.m. on the third Tuesday of the fall semester. Forms submitted before that time are invalid. After the request form has been submitted, you will receive confirmation and further correspondence regarding your recital, including how to schedule your dress rehearsal time.

Important Reminders Regarding Recital Scheduling

• Maintain flexibility in your dates. The more flexibility you have, the higher the chance you will be able to hold your recital when you want to. Students graduating in December and then May have priority on date selection.
• Students who earn an incomplete "I" for a prior semester recital may reserve their date prior to the submission window but must contact the Scheduling Manager to reschedule the recital.
• Many students are scheduling recitals throughout the semester. It is our goal to work together and remain flexible when scheduling during busy points of the term.

Performance Times

The following standard performance times for recitals will be used.

• Monday through Friday
  • 5:30 p.m. — undergraduate recitals
  • 7:30 p.m. — ensemble concerts; faculty, guest, and graduate recitals; undergraduate recitals scheduled on availability of space, time slots, and support personnel
• Saturday
  • 11:00 a.m. and 3:30 p.m. — any student recital
  • 5:30 p.m. — faculty, guest, and any student recital
  • 7:30 p.m. — faculty, guest, and graduate recitals; undergraduate recitals if space allows
• Sunday
  • 1:30 p.m., 3:30 p.m., and 5:30 p.m. — any student recital

The School of Music permits a maximum of one (1) recital date change, provided the request is made at least ten (10) business days in advance of the scheduled recital. All date changes must be approved by the applied instructor and submitted to the Scheduling Manager.

Any cancellation must be reported to the Scheduling Manager as soon as possible so that all related reservations, scheduling records, and support services can be updated.

All recitals should be presented in Meadows Recital Hall, Roxy Grove Hall, or Recital Hall II, or, for organ and percussion, in Jones Concert Hall. An exception to use another location requires written approval by the Scheduling Manager. The School of Music cannot provide recording services, piano tuning, or other services for non-music venues. Non-music venues may also not be included in School of Music publications, website, or social media publicity.

There is no cut-off date for scheduling non-degree (special) recitals in the fall semester. In the spring semester, non-degree recitals may not be presented after March 31. Exceptions require approval from the Assistant Dean for Operations.

Undergraduate: A maximum of fifty (50) minutes and a minimum of forty (40) minutes of music is required for Senior BM and Secondary Major recitals, with the overall length not to exceed sixty (60) minutes including intermission and stage time. All other degree recitals may not exceed twenty-five (25) minutes of music, with the overall length not to exceed thirty (30) minutes including intermission and stage time. As much as possible, twenty-five (25) minute recitals should be joint recitals.

Graduate: A minimum of forty-five (45) minutes of music is required; the maximum length is sixty (60) minutes of music. Precise length and repertoire expectations vary by discipline. Consult your applied instructor and your Division Director.

All recital reservations include thirty (30) minutes of setup time before the program and thirty (30) minutes of breakdown and storage time after the program. An additional thirty (30) minutes of setup time may be requested for percussion and composition recitals.

Students may reserve a space using the School of Music Room Request for recital rehearsals (excluding dress rehearsal), recording sessions, and meetings. All requests to use a School of Music space must be submitted through the Music Room Request Form no less than three (3) business days before the requested start time. Students are encouraged to check Astra for space availability before submitting a request.

Hearings may be scheduled using the Music Room Request Form no earlier than thirty (30) days before the recital date. Hearings must be passed a minimum of fourteen (14) days before the scheduled recital date.

Recital rehearsals include up to three (3) hours of time in the hall, including setup and breakdown. In the event of unusual setup and breakdown circumstances, an additional thirty (30) minutes may be reserved for each rehearsal with approval from the Scheduling Manager.

Hearing rehearsals may be reserved at the time the hearing is scheduled. Scheduled rehearsal time for hearings is deducted from the allocated rehearsal hours.

Students must have an assigned collaborative pianist, or a documented exemption, before submitting a recital date request.

Pianists are to be contacted early in the recital planning process and must be provided music for the recital a minimum of six (6) weeks before the hearing performance to allow appropriate preparation. All fees and arrangements for payment are the responsibility of the student and are to be discussed in advance. All collaborating musicians' names are to be included on programs, advertisements, flyers, and similar materials.

The term "assisted by" is not to be used. The term "pianist" is to be used instead of "accompanist."

Collaborative Piano Request Form

The layout and printing of student recital programs are the responsibility of the performer. Students should consult with their applied instructor and defer to the final judgment of School of Music Marketing when submitting programs for printing.

Before a student's hearing:

• Information about student recital program templates can be found HERE.
• E-mail a copy of your completed recital template to your applied instructor for final proofing.
• Make any final edits to the program after the completed hearing.
• Your applied instructor will submit your final program to music_marketing@baylor.edu with approval, by the published deadline. Programs submitted after the published deadline shift printing cost to the student.
• Students may request up to seventy-five (75) copies of the program. Students who wish to receive additional copies will need to make arrangements with School of Music Marketing and pay the additional cost.
• An e-mail will be sent to the student when copied programs are available for pick-up from the Baylor Copy Center.

See Recording Audio/Video, Undergraduate Handbook §4, for all recording policy, fees, formats, and media requirements.

The School of Music does not permit students to sponsor receptions outside of performance venues following recital programs. Post-recital receptions must be held either off campus or in another venue on campus outside of the School of Music. 

Students who do not comply with this policy are subject to a fine of $250.