5. Recitals
5.1 General Recital Information
You must enroll in the recital course that corresponds to your applied music course during the semester you will be giving your recital – including degree and non-degree (special) recitals. Your class enrollment will be verified in the spring to keep your recital date.
Recitals must be presented on or before the last day of classes in a semester. Students are encouraged to discuss appropriate scheduling times with their studio faculty as each division may have additional recital scheduling guidelines. Be aware of your commitments, as well as other commitments within the School of Music– including chamber concerts, studio performances/competitions, large ensembles, etc. Scheduling against School of Music Signature Events is not allowed and scheduling against major ensembles is not recommended.
5.2 Scheduling a Recital/Reserving a Hall
Students are limited to the venues of the School of Music – Roxy Grove Hall, Recital Hall II, Meadows Recital Hall, Jones Concert Hall (organ and percussion only, or with approval by the Assistant Dean of Operations). All recital reservations are made by completing and submitting the following online form:
Recital Scheduling Submissions Form
Students may begin submitting recital forms after 7:00 a.m. of the third Monday of the semester. Any forms submitted prior to that time will be considered invalid and leave you at risk of not having your recital scheduled. After the request form has been submitted, you will receive confirmation and further correspondence regarding your recital as appropriate, including your dress rehearsal time. Spring dress rehearsal times will be confirmed in January.
Important Reminders Regarding Recital Scheduling:
- Maintain flexibility in your dates. The more flexibility you have, the higher the chance you will have in being able to hold your recital when you want to. Students graduating in December and then May will have priority on date selection.
- Students who earn an incomplete “I” for a prior semester recital may reserve their date prior to the submission window but must communicate with the Scheduling Manager to reschedule their recital.
- Please be mindful that many students are scheduling their recitals throughout the semester. It is our goal to work together and remain flexible when scheduling during busy points of the semester (i.e. middle to end of terms) when most events take place.
Performance Times
The following standard performance times for recitals will be used.
- Monday through Friday
- 5:30 p.m. – undergraduate recitals, chamber and departmental concerts
- 7:30 p.m. – ensemble concerts; faculty, guest, and graduate recitals; undergraduate recitals if space allows
- Saturday
- 11:00 a.m. & 3:30 p.m. – any student recital
- 5:30 p.m. faculty, guest, and any student recital
- 7:30 p.m. – faculty, guest, and graduate recitals; undergraduate recitals if space allows
- Sundays
- 3:30 p.m. & 5:30 p.m. – any student recital
5.3 Reservation Grace Period
The School of Music permits a maximum of one (1) recital date change, provided the request is made at least one (1) month in advance of the scheduled recital. This allows adequate time for personnel planning. All date changes must be approved by the studio faculty.
5.4 Recital Performance Location & Time
All recitals should be presented in Meadows Recital Hall, Roxy Grove Hall, or Recital Hall II. An exception to use another location requires approval from the Assistant Dean of Operations and the studio faculty, however, it is not possible for the School of Music to provide recording services, piano tuning, or other services for non-music venues. Non-music venues may also not be included in School of Music publications, website, or social media publicity.
While there is no cutoff date for scheduling non-degree (special) recitals in the fall semester; in the spring semester non-degree recitals may not be presented after March 31.
5.5 Length of Recital
Undergraduate: A maximum of fifty (50) minutes and a minimum of forty (40) minutes of music is required for Senior BM and Secondary Major recitals, with the overall length not to exceed sixty (60) minutes including intermissions and stage time. All other degree recitals may not exceed twenty-five (25) minutes of music, with the overall length not to exceed thirty (30) minutes including intermissions and stage time. As much as possible, twenty-five (25) minute recitals should be joint recitals.
Graduate: A minimum of forty-five (45) minutes of music is required; maximum length is sixty (60) minutes of music. Precise length and repertoire expectations vary by discipline. Please consult your studio faculty and the Director of your Division.
5.6 School of Music Room Request and Hall Scheduling
Students may reserve a space using the School of Music Room Request for recital rehearsals (excluding dress rehearsal), recording sessions, and/or meetings. All requests to use a School of Music space should be submitted through the Music Room Request Form no less than three (3) business days from the start time.
5.7 Scheduling Recital Hearings
Hearings may be scheduled using the Music Room Request form thirty (30) days prior to the recital date. Hearings must be passed a minimum of fourteen (14) days prior the scheduled recital date.
5.8 Scheduling Rehearsals
Hearing rehearsals may be reserved at the time the hearing is scheduled. Scheduled rehearsal time for hearings will be deducted from the allocated rehearsal hours.
Recital rehearsals include up to three (3) hours of time (including setup and breakdown) in the hall. In the event of unusual setup and breakdown circumstances, an additional thirty (30) minutes of time may be reserved for each rehearsal with approval from the Scheduling Manager.
5.9 Collaborative Pianists
Pianists are to be contacted early in the recital planning process and must be provided music for the recital a minimum of six (6) weeks prior to the hearing performance in order to allow appropriate preparation. All fees and arrangements for payments are the responsibility of the student and are to be discussed in advance. All collaborating musicians’ names are to be included on any programs, advertisements, flyers, etc.
The term “assisted by” should not be used under any circumstances, and the term “pianist” should be used instead of “accompanist.”
Collaborative Piano Request Form
5.10 Recital Programs
The layout and printing of student recital programs are the responsibility of the performer. Students should consult with their applied teacher and defer to the final judgment of School of Music Marketing when submitting their programs for printing.
Before a student’s hearing
- Type program information in Student Recital Template:
- E-mail a copy of your completed recital template to your applied teacher for final proofing.
- Make any final edits to the program after completed hearing.
- Your studio faculty will submit your final program to music_marketing@baylor.edu with their approval. Seventy-five (75) copies of the program will be printed. Students who wish to receive additional copies of their recital program will need to make arrangements with School of Music Marketing and pay the additional cost.
- An email will be sent to the student when copied programs will be available for pick-up from the Baylor Copy Center.
5.11 Recital Receptions
The School of Music does not permit students to sponsor receptions outside of performance venues following recital programs. Post-recital receptions must be done either off-campus, or in another venue on-campus outside of the School of Music. Students who do not comply with this policy are subject to a fine of $250.