School of Music Event and Room Request Form

Scheduling Rules

Completing this form does not guarantee your request is confirmed. Please refer to the Ad Astra scheduling grid to ensure your desired space is available. The schedule as reflected in Astra is the definitive scheduling document for the School of Music. No exceptions or agreements will be considered valid unless they are entered via scheduling procedures.

Submitting Your Request

1. Jones Concert Hall is only available with permission from Operations Management. The percussion and organ studios have a standing exception to this rule.
2. Spaces may not be reserved on Baylor University holidays or scheduled against major University events (ex. Commencement, Diadeloso, Homecoming, Sing).
3. Scheduling against signature School of Music events is prohibited. Scheduling against other events is considered depending on the conflict.
4. Faculty and guest programs may not take place April 1 through Commencement.
5. Standard Performance Times:
   Monday through Friday
   • 5:30 p.m. – undergraduate recitals, chamber and departmental concerts
   • 7:30 p.m. – ensemble concerts; faculty, guest, and graduate recitals; undergraduate recitals if space allows
   Saturday
   • 11:00 a.m. & 3:30 p.m. – any student recital
   • 5:30 p.m. faculty, guest, and any student recital
   • 7:30 p.m. – faculty, guest, and graduate recitals; undergraduate recitals if space allows
   Sundays
   • 3:00 p.m. – ensemble concerts
   • 1:30 p.m., 3:30 p.m. & 5:30 p.m. – any faculty/student recital; chamber and departmental conce