3. Recitals And Concerts / Facility Use

It is important to consider the following when booking a recital or a concert:

1. Consider booking in the fall semester.
2. Consider booking before spring break in the spring semester.
3. Cut-off date for faculty events is Friday, April 4, 2025.
4. Avoid university recognized holidays, Final Exam Periods and Dead Days.
5. Consider not booking against an Ensemble.
6. Scheduling against DAS events is prohibited.
7. If you cancel, please make sure it is removed from the Astra calendar.
8. If you book and cancel multiple times, contact the recording studio manager when the final date is set.

Undergraduate and Graduate student recital requirements differ. Please see The School of Music Undergraduate Handbook and Graduate Handbook for updated policies, procedures, and forms.

Faculty members should encourage their applied students to be informed and to follow proper procedures and policies with regard to all recital preparations and performances.

See Recording Audio/Video in the School of Music Undergraduate Student Handbook.

When faculty are using School of Music facilities for functions not related to degree programs, student organizations, or other School of Music sponsored programming, two things must accompany an approved room reservation:

1. A special events form must be filed with Risk Management using the link below, especially if minors are to be present for the event.  This also applies to school-sponsored programming where minors are present.  (For the purposes of this policy, minors exclude enrolled freshmen under the age of 18.)
   • Enterprise Risk Management | University Compliance and Risk Services | Baylor University
2. A Tenant User Liability Insurance Policy (TULIP) should be provided by the faculty member or external partner to cover the event to be held.